AI Acceptable Use Template: Ethics and Safety

Large Language Model (LLM) Ethics and Safety Policy

Policy Owner: [Role/Department]
Last Updated: [Date]
Version: [X.X]

1. Purpose and Scope

1.1 Purpose
This policy establishes ethical principles and safety requirements for Large Language Model (LLM) usage within [Organization Name]. It defines mandatory controls for ensuring responsible AI deployment while protecting organizational and individual interests.

1.2 Scope
This policy applies to:
a) All LLM implementations and interactions
b) All employees, contractors, and third parties using LLMs
c) All data processed through LLM systems
d) All associated monitoring and control systems

2. Ethical Principles

2.1 Fairness and Non-Discrimination
[Organization Name] shall:
a) Monitor LLM outputs for bias
b) Document and address identified biases
c) Regular testing for discriminatory patterns
d) Maintain oversight of automated decisions
e) Review impact on protected classes

2.2 Transparency Requirements
All LLM usage must:
a) Be clearly identified to end users
b) Provide explanation of automated processes
c) Maintain audit trails through Repacket
d) Document decision-making criteria
e) Enable human oversight

2.3 Privacy Protection
The organization shall:
a) Implement privacy-by-design principles
b) Protect individual privacy rights
c) Maintain data minimization practices
d) Enable individual control over data
e) Regular privacy impact assessments

3. Safety Controls

3.1 Content Safety
All LLM interactions must:
a) Pass through Repacket’s content filters
b) Block harmful or inappropriate content
c) Flag potential safety violations
d) Maintain safety logs
e) Enable rapid content removal

3.2 User Safety
The organization shall:
a) Implement user protection measures
b) Monitor for harmful patterns
c) Provide reporting mechanisms
d) Address safety concerns promptly
e) Regular safety audits

3.3 System Safety
Required controls include:
a) Regular security assessments
b) Vulnerability monitoring
c) Incident response procedures
d) Safety testing protocols
e) System reliability measures

4. Oversight Framework

4.1 Human Oversight Requirements
All LLM systems must:
a) Maintain human supervision
b) Enable manual review of decisions
c) Allow human intervention
d) Document oversight activities
e) Regular oversight assessment

4.2 Review Procedures
The organization shall:
a) Conduct regular ethical reviews
b) Assess safety measures
c) Evaluate control effectiveness
d) Document review findings
e) Implement improvements

5. Risk Management

5.1 Risk Assessment
Required assessments include:
a) Initial risk evaluation
b) Regular risk reviews
c) Impact assessments
d) Mitigation planning
e) Documentation of findings

5.2 Risk Controls
The organization must:
a) Implement risk mitigation measures
b) Monitor control effectiveness
c) Update controls as needed
d) Document control changes
e) Regular control testing

6. Accountability Framework

6.1 Roles and Responsibilities
Establish clear accountability for:
a) Ethics oversight
b) Safety monitoring
c) Risk management
d) Incident response
e) Policy compliance

6.2 Documentation Requirements
Maintain records of:
a) Ethical decisions
b) Safety measures
c) Risk assessments
d) Control implementation
e) Incident response

7. Monitoring and Assessment

7.1 Automated Monitoring
Repacket’s system shall:
a) Monitor ethical compliance
b) Track safety metrics
c) Identify potential violations
d) Generate alerts
e) Maintain audit logs

7.2 Regular Assessments
Conduct regular:
a) Ethics audits
b) Safety reviews
c) Control assessments
d) Impact evaluations
e) Compliance checks

8. Incident Management

8.1 Ethics Incidents
For ethical violations:
a) Immediate investigation
b) Impact assessment
c) Corrective action
d) Documentation
e) Review and improvement

8.2 Safety Incidents
For safety concerns:
a) Prompt response
b) Containment measures
c) Root cause analysis
d) Remediation steps
e) Prevention planning

9. Training and Awareness

9.1 Required Training
All users must complete:
a) Ethics awareness training
b) Safety procedures training
c) Risk management education
d) Incident response training
e) Regular refreshers

9.2 Competency Requirements
Users must demonstrate:
a) Understanding of ethical principles
b) Knowledge of safety procedures
c) Risk awareness
d) Incident response capability
e) Policy compliance

10. Continuous Improvement

10.1 Review Process
Regular review of:
a) Ethical standards
b) Safety measures
c) Risk controls
d) Training effectiveness
e) Policy compliance

10.2 Improvement Implementation
Process includes:
a) Feedback collection
b) Gap analysis
c) Action planning
d) Implementation
e) Effectiveness validation

11. Compliance and Reporting

11.1 Compliance Requirements
Must maintain:
a) Ethics compliance records
b) Safety compliance documentation
c) Risk assessment reports
d) Incident records
e) Audit trails

11.2 Reporting Procedures
Regular reporting on:
a) Ethical performance
b) Safety metrics
c) Risk status
d) Incident statistics
e) Improvement progress

12. Policy Administration

12.1 Policy Management
This policy shall:
a) Be reviewed quarterly
b) Updated as needed
c) Distributed to stakeholders
d) Compliance monitored
e) Effectiveness evaluated

12.2 Exception Process
Exceptions require:
a) Written justification
b) Ethics review
c) Safety assessment
d) Risk evaluation
e) Approval documentation

[Organization Name] reserves the right to modify this policy at any time. Questions about this policy should be directed to [contact information].

Last reviewed: [Date]
Next review due: [Date]

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